MPG Labfolder User Workshop 2023

Workshop Description

Many different electronic laboratory notebooks are used within the Max Planck Society. An ELN workshop in 2021 revealed the wide range of solutions in operation. In addition to ELNs with a focus on particular subject areas, there are also ELN systems with a more general approach. One of these is the proprietary software Labfolder.

The Max Planck Society has had a central Labfolder licence since the year 2016. Currently, this ELN is actively used by over a thousand MPG colleagues. Labfolder is becoming more and more popular within the Max Planck Society and at the same time, the users are spread across many different institutions and locations. An exchange between users within different institutes or locations rarely takes place. We would like to improve this as through this lack of networking and exchange, many opportunities are lost. Learning from each other and getting new inspiration helps to continuously improve our ELN usage.

Therefore, we are organising a workshop to network the key users of Labfolder within the Max Planck Society. The primary target audience are those colleagues who use Labfolder in their daily work. The event is intended as a place to share and learn about people using Labfolder in their daily routine. Have you been working with Labfolder regularly for a longer time? Do you write your lab book with it? Do you use the REST API or interact with it automatically or with scripts? Then this workshop offers you many opportunities to exchange, expand your knowledge and learn.

The workshop is not planned in a presentation-discussion mode. Rather, we would like to encourage conversation with each other. Therefore, we are not looking for presentations. In contrast, we have included a lot of time for discussion in the programme. At the same time, such an event lives from active participation. To encourage this, we would like to start by introducing the various Labfolder solutions at Max Planck Institutes via short introductory  lightning talks. For this, we are looking for colleagues who can briefly present their local Labfolder applications in two minutes. Do you want to contribute with a 2-minutes-talk? Please let us know via rdm [at] mpdl [dot] mpg [dot] de.

Event Details

Date: from 11th May 1 pm to 12th May 2023 1 pm CEST
Place: Max Planck Institute of Molecular Cell Biology and Genetics, Pfotenhauerstraße 108, 01307 Dresden
Target Audience: All MPG colleagues, especially heavy Labfolder users, scientists and group leaders, lab managers and senior TAs, research coordinators, Labfolder/IT/ELN support within MPS, RSEs and API users
Participation: Free of charge, but limited to the Max Planck Society only
Language: English
Workshop Pad:
Contribution: Do you want to contribute with a 2-minutes-talk? Let us know via rdm [at] mpdl [dot] mpg [dot] de
Organisator: Michael Franke, Dr. Yves Vincent Grossmann (both Max Planck Digital Library) and Stephan Janosch (Max Planck Institute of Molecular Cell Biology and Genetics)
Contact: rdm [at] mpdl [dot] mpg [dot] de
Note: This session is not an introduction to the use of Labfolder, it is aimed at more advanced users; if you are interested in a general introduction, please contact us via labfolder [at] mpdl [dot] mpg [dot] de

Preliminary Programme

Day 1, 11th May 2023

12:00-13:00Lunch on self-pay basis
13:00-13:15Official start and welcome
13:15-14:45Short presentation of the Labfolder workflows at institutes and departments
14:45-15:15Joint discussion: Which topics should be discussed in more detail?
15:15-16:00Guided tour of MPI-CBG
16:00-16:15Coffee break
16:15-17:30Group discussion
17:30-18:00Summary and short presentation of the group discussions
19:00-20:30Discussion and preparation for the following day

2. Day, 12th May 2023

9:30-10:00Welcome and reflection from the previous day
10:00-10:30Presentation by Labforward
10:30-11:15Joint discussion with Labforward
11:15-11:45Coffee break
11:45-12:45Group phase:
1. Further discussion with Labforward
2. Code club, e.g. API exchange
3. Good Scientific Practice, data publishing workflows, archiving solutions etc.
12:45-13:00Closing discussion
13:00Official end
13:00-14:00Lunch on self-pay basis


The registration is closed.